CONFIDENTIALITY AND USE OF SURVEY DATA STATEMENT  

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The questionnaire created for the survey on harassment, assault, bullying and intimidation in archaeology complies with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) of the European Commission.

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Data collection

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The questionnaire only collects data necessary for the objectives of the survey (listed in the introductory text of the questionnaire). Therefore, the questionnaire does not collect any personal data, as defined in the Regulation (EU) 2016/679), that might lead to the identification of the natural persons (i.e. respondents) participating in the survey. All the answers that will be given in the questionnaire are strictly confidential and anonymous. In case respondents indicate very specific details that may allow the identification of individuals, institutions, organizations and companies, these will be pseudonymized during the data processing stage of the research (see below). In addition, any sensitive data will remain confidential and will only be accessible to the members of the research team carrying out the survey, who are in charge of the administration, processing and analysis of the answers and the resulted data. All the collected data will be used solely for scientific research in the humanities and social sciences, focusing on harassment, assault, bullying and intimidation in archaeology.

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The members of the above-mentioned research team are the AGE Board, five AGE members, and the members of the Paye ta Truelle Project. They are all, at the same time, the survey’s data controllers and processors, as defined in the Regulation (EU) 2016/679).

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Data processing and analysis

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The survey results will lead to two databases that will include the answers received in the English and French questionnaires. Both databases will be stored on encrypted (password-protected) external hard drives administered by the regional survey managers. Therefore, the database of the French survey will be stored by the French-speaking survey managers, while that of the English survey by the English-speaking. Once the databases are created and safely stored, the two sets of questionnaires will be permanently removed from Google Forms.

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In this research phase, the members of the research team will carefully read the answers given in the questionnaire. Any detail indicated by the respondents which may lead to the identification of individuals, institutions, organizations and companies will be pseudonymized. After pseudonymization, the data will be re-read and categorized.

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Publication of survey results

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The survey’s findings will be used for only scientific purposes (e.g. scientific papers and publications). The publications resulting from the survey will include: 1/ an open access and bilingual (English and French) report which will give an overview of harassment, assault, bullying and intimidation in European archaeology; and 2/ at least two open access journal articles in international languages. The results will also be presented at international and national conferences (e.g. at the Annual Meeting of the European Association of Archaeologists), as well as in awareness-raising public talks and seminars carried out by the members of the research team.

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In publications and scientific papers, the data will be presented under the form of statistics, charts, graphs, tables and diagrams. No individual responses will be disclosed or published, except for pseudonymized quotations of answers to open-ended questions. This will ensure that the identification of individuals, institutions, organizations and companies will not be possible.

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The data after the publication of the survey results

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After the publication of the survey’s findings, the two databases containing the previously pseudonymized data will be archived on the encrypted, password-protected external hard drives administered by the regional survey managers, and/or on the encrypted Proton Drive Cloud Storage.

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By proceeding with the questionnaire, the respondent acknowledges that :

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1/ he/she has read and agree with the above-presented Confidentiality and Use of Survey Data Statement;

2/ his/her participation in the survey is voluntary, and he/she may choose not to participate ;

3/ he/she may withdraw from the survey at any time before submitting the questionnaire ;

4/ once he/she submitted the questionnaire, the answers cannot be withdrawn, but can be edited ;

5/ he/she agrees with the collecting, processing, and analysis of the information given in the questionnaire.

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The self-assessment of ethical practice can be downloaded here.